Friday, April 22, 2011

Virtual Assistant Business

A virtual assistant is a contractor who supports businesses, legal offices, medical facilities and large corporations. This professional usually works from home and performs a variety of different tasks that can include internet research, writing, editing, bookkeeping, marketing support, spreadsheet preparation, transcriptions or any other internet or secretarial service. According to Entrepreneur magazine, the virtual assistant industry is becoming very popular among men and women who want to achieve a work/life balance that allows them to attend to family as well as work responsibilities. Becoming a virtual assistant requires little in the way of start-up costs, but does require a thorough knowledge of computers and technology devices.

Virtual assistants are also a popular option over hiring a regular employee because they’re considered independent contractors who have their own office equipment and pay their own taxes, therefore saving potential clients a lot of money in overhead costs.

If you’ve done administrative work in previous jobs, starting a VA business could be right up your alley.

Getting Started

Choose a name for your business and register it with the proper agency. Select two to three business name options, and check with your appropriate state agency to make sure the name is not being used by any other business. Purchase a domain name that reflects your VA business. All professionals in this field should have their own website because it reflects their professional attitude toward their work.

If you want to be a good virtual assistant, you need to set the hours right away and the hourly pay. You also have to set up a spreadsheet of your hours worked so that you have all the necessary documentations down to the minute if the client questions your work or pay. Most clients are easy to work with, but some will take advantage of your time. You have to discuss everything up front before agreeing to do the work.

Some client put high demands on the assistant. Some clients feel that the assistant should be at their beckon call no matter what time of day it is or what day it is. Before agreeing to work with anyone, you have to set your hours and stick to it. If you let a client contact you any time of the day, you will open a door to burn out or become frustrated. Some clients expect a person to be able when they need them and this causes problems with your home life.

Equipment Requirements

Since you're reading this, I can assume you have the primary tools needed to start your home based virtual assistant business, but to be thorough, I'll list the equipment you'll need... plus there may be one or two items you don't have and didn't think about:
  • A computer with high speed internet access
  • email program
  • office suite software
  • phone
  • printer, scanner or fax machine
  • a website to promote your services
  • a desk
  • comfortable chair
  • a quiet space to work
Income Potential

Virtual assistants can make good money depending on what the job duties are and the client.

It was reported by virtual assistant trade organizations that the average full-time VA working in the US would gross about $39,452 annually. Now that isn’t a bad income.

According to the George Washington University forecast of emerging technology, Virtual Assisting will become a $130 Billion Industry in 2008. Thanks to our growing technology, and the fact that it’s easier to just source out work to a VA due to the fact that a business doesn’t have to pay for any benefits when they out-source, this type of service will only get bigger and more in demand.

Finding Clients For Your Home Based Virutal Assistant Business

Finding legitimate virtual assistant jobs can seem like a frustrating task. With so many scams on the web, it seems like there aren't any real opportunities available. But these positions do exist; you just need a few tips to find them.

Having persistence and dedication will put you on the path to landing virtual assistant jobs in no time.

Check out virtual office temp's website. They specialize in connecting companies that need virtual assistance with qualified candidates. The company doesn't charge any application or membership fees. All you need to do is register to receive weekly virtual assistant jobs.

Bid on virtual assistant jobs on Guru.com. This is a bidding website that allows you to bid on jobs. Check out the category titled "Admin (legal, medical, and accounting support" for virtual office assistant jobs. You can bid on projects in your area with a free membership, or purchase a membership (costing about $30 a month) which allows you to apply to virtual assistant jobs all over the world.

The WAHM job board is a great resource for finding companies that need virtual assistance. The WAHM job board is updated daily with legitimate virtual administrative assistant and virtual secretary jobs.

Target local businesses in your area. You can easily find virtual assistant jobs for yourself if you have a good strategy. Employers that are downsizing are looking to hire contract workers. Approach companies in your area about virtual assistance on a contractor basis.

Sign up and complete your profile on freelance websites like Odesk, Freelancer or Elance. Freelance websites will help you find clients, especially if you do not have any. Attach a copy of the resume to the freelance profile. Take any available tests that will help demonstrate your proficiency. View different work categories to look at job opportunities you are capable of completing. Bid on jobs to get work experience. Wait for a job offer and complete the project in the time specified. This way, you will get a positive recommendation from the client.

Last Word

Prepare a good marketing strategy and business plan for your hiome based virtual assistant business. Remember that your business will take time and work. Many virtual assistants often work between 14 and 18 hours a day in their start-up phase. Even after establishing their company, many owners still work long hours, including weekends and holidays. However, as a VA, you can set your own work schedule and work nights, early mornings or during the hours that best suit your lifestyle. And at the end of the day, it'll be you that makes ALL the decisions.

Additional Resources




Until tomorrow,

Terry

How To Build Credibility For Your Home Business

Merriam-Webster defines ‘credibility’ as: “the quality or power of inspiring belief”

The lack of credibility is the downfall of so many new businesses, both online and off. Credibility isn’t just important, it's vital to the success and growth of your business. If you operate an online business, then the very nature of the internet precludes blind trust. We can’t see or touch others. We can’t read body language or facial expressions. The only way we have to judge the credibility of others is by what they say about themselves, what others say about them, and how valid and, yes, CREDIBLE the information is that they publish on their websites or post to blogs and forums.

So what is your credibility worth?

In answer to the above question... It's worth EVERYTHING. Without credibility you won’t get far in the world of business and especially ebusiness.

So How Do You Build Credibility?

Note: Most of what follows pertains to building credibility for an online business. However, these days there's a fine line between online and offline business. More and more businesses are developing an online presence and taking advantage of the opportunities online marketing offers for their growth and success.

You'll need to build, or have built for you, a website that's very professional looking, easy to navigate and loaded with useful information about your business's specialty. Once that's done, the following ten tips will help you build your credibility and, as a result, your home business.

1. Narrow Your Niche

Have you ever heard the old saying, “pick your battles?”

Essentially what that means is that you should choose to fight a battle that you at least have a chance of winning. When you first start your business you need to keep your focus on one primary product or service. You probably won't have the resources to to do otherwise. So, instead of providing landscaping, lawn care, snow removal and tree trimming in your new lawn and garden care business, narrow down your focus, your niche. Stick with just lawn and garden care for the first while, until you get established, build a reputation and, of course, build creditbility.

No matter what niche market you're thinking of going after, you can whittle it down even further. By doing this you improve your chances of being recognized as an expert and gaining credibility in that market.

An excellent real life example of narrowing a niche down to a more detailed market is that of Red Bull. Coke and Pepsi dominate the soft drink industry, and have for years, but the energy drink market didn’t have much of anything when Red Bull first launched its product.... and it succeeded. It succeeded because it limited the competition it had to face for market share and developed its brand as THE energy drink, thus gaining credibility.

2. Free Reports

A free report on a targeted niche subject can be written and ready to be delivered to your prospects in a matter of hours. You already know your subject matter so you can scratch the many hours of research that would be necessary if you were writing a report on a topic that you knew nothing about. You already have all of the information that you need right there in your head.

You don't have to make it a long report. A report of ten or twelve pages is long enough, especially when it's being given away. Your goal is to demonstrate that you have the skills and knowledge to provide the service or product you're offering.

3. Ezines

Publishing your own ezine is a great way to build your credibility. Yes, you can publish your own ezine even if you don’t have a list yet. Just like there are article directories on the Internet, there are also ezine directories. You can write your own ezine and submit it to any or all of the ezine directories where other website owners and ezine publishers have access to it. And, of course, you can publish your ezine on your website for your visitors to read or download and start building a list at the same time.

Putting an ezine together does take time. However, unless you have a ton of money to spend on paid advertising to build your credibility, you'll have to take advantage of free options, which only cost you in time.

4. Paid Advertising for First-Hand Exposure

I'm the first to admit that paid advertising can be very expensive and out of the question for many new home based business owners to consider. However, some paid advertising is almost a must in order to build your credibility.

You need first-hand exposure, fast, in order to effectively build your online credibility and paid advertising is one of the best ways to gain that exposure. Google Adwords is a fairly affordable method for increasing your visibility and recognition, and there are literally hundreds of ebooks and article on how to use and profit from Adwords. If you do have the funds, you could hire an online advertising firm to place advertising for you. Or go to Google and type the words: ‘paid internet advertising’, into the search box. You'll get a ton of hits.

5. Article Writing

Writing articles on your niche topic is one of the best, fastest and free ways of gaining online credibility. Netizens consume information almost faster than it can be produced. The market for good articles is almost unlimited. If you can write decent and marketable articles, it's one of the surest ways to speed up the development of your personal and business credibility.

You can write and submit articles to article banks and directories. The articles will, hopefully, be picked up and republished by other website owners and ezine publishers. These articles, which contain your website address, contact and copyright information, will add links for the search engine spiders to count and help improve your PageRank (PR) in search engine results. They'll also give you needed exposure in your quest for credibility and allow you to share your expertise.

If you've never written an article before, don't worry. Like almost everything else, there's tons of information available online to help you figure it out. As well, EzineArticles.com provide their contributors with tips, resources and even an ecourse to help you get the most out of your articles.

6. Forums

Forums are still one of the most popular kinds of sites on the net today. Probably only surpassed by social networking sites like FaceBook, Twitter and MySpace. The reason is simple. They're places where people have the freedom to express their opinions and communicate with other people around the world about almost any topic imaginable. And, people do in fact use forums to do that very thing.

Forums are places on the internet where people with the same or similar interests or common problems gather. You can find forums for almost any subject by using your favorite search engine, typing in keywords followed by the word ‘forums’ and get lots of hits.

By finding and posting to forums that are related to your niche, you have a pool of potential paying customers to talk to about your product or service that can help them with their problems, concerns or interests. And by helping people solve their problems or answer their questions, your positioning yourself as an expert.

There are rules, however, for posting in forums. Blatant advertising is strictly prohibited in almost every forum. You are allowed to add a short signature to your posts, where you can promote your business or product, but out and out promotion will get you kicked out quick. You need to establish yourself as a welcomed member of the group. This takes time, but after you become accepted, what you have to say will be accepted as an offer of help and not seen as an advertisement. You can share your expertise on the subject and be seen as a friend helping a friend rather than as a business trying to sell something.

7. Podcasting

Wikipedia describes a podcast as a series of digital-media files which are distributed over the internet using syndication feeds for playback on portable media players and computers. The term podcast, like broadcast, can refer either to the series of content itself or to the method by which it is syndicated; the latter is also called podcasting.

The host or author of a podcast is often called a podcaster.

Podcasting is one of the easiest ways to establish your online credibility because people like and trust people they know. There's no better way of getting to know people than by talking to them and podcasting easily accomplishes this goal.

The beauty of podcasting is that podcast listeners aren't interested in listening to the cliché morning drive radio personality type. They want real people. If you can talk about what excites you, what you're passionate about, and what you're an expert in, then you can do well podcasting.

8. Teleseminars & Webinars

Webinars and teleseminars automatically establish you as the expert. When you teach what you know, you’re automatically qualified as an expert in your field. Whether you’re a real estate agent, a salesperson, a small business owner or an author, when people are willing to learn from your experience, you establish credibility.

Teleseminars are basically seminars that are given over the telephone. Your guests will not need leave their homes; which means they don’t have to make extensive arrangements, or pay expensive travel costs to attend. They simply call a telephone number and enter a special access code to listen in to the seminar, hence, the term “teleseminar.”

Webinars are interactive in the sense that information doesn’t just go in one direction (from presenter to listener), but rather in a “hands on” format that enables the host and guest speakers to intermingle with their attendees in a virtual setting.

9. Ecourses

Ecourses are a timed-released format of delivering valuable information via email. The course segment emails consist of shorter pieces of information that can be consumed in generally 1-2 minutes. Using autoresponder technology, the lessons can be delivered with a specific interval of time in between and delivered automatically, with no regular human attention needed beyond the setup of the eCourse. Because you're getting in front of the prospective client each time s/he receives a new segment of the ecourse, the ecourse permits the prospective client to get to know you before hiring you, thus making the it the perfect relationship builder and credibility builder.

For the purposes of building and establishing your credibility, the ecourse should be offered free of charge and used as a tool to demonstrate your knowledge, skills and expertise in your chosen field.

An ecourse is pretty simple to write. Come up with a topic that is appropriate for your target market. Each lesson becomes a simple article. Write 5-10 lessons, and you have a terrific ecourse ready to show off your brilliance and vast knowledge :-). Or, if you like to write Top 10 lists, create one of those and make each bullet point become one of your lessons for the ecourse.

10. Testimonials and Product Reviews

By using past customers’ unsolicited testimonials and/or product reviews you can easily establish your trustworthiness and credibility.

What you say, personally, about your product or service doesn't have as much pull or believability as was your clients or customers have to say.

What carries a lot of weight -as far as credibility goes- are the opinions of other experts in your field. But what carries the greatest weight is what the customers themselves say.

This means that you can get instant credibility if you present the unsolicited testimonials of your satisfied customers. These testimonials should be accompanied with the email address or website and full name of the customer. If you provide excellent service or an outstanding product, testimonials will come unsolicited. When you receive one, just email the individual and ask if they would mind if you published their comments. Most people will be happy to oblige.

I hope you found this article interesting and helpful.

Until next time,

Terry